ICPPIT 99

International Conference on Public Participation and Information Technologies

Lisboa 20-22 October 1999

ICPPIT Task Force

last update: 8 April 2002


Mission Composition On-going tasks and Report Meeting minutes

Mission:


Current Composition:

Annie Pecastaings (Ohio U. / CITIDEP-USA-France)

Bernard Marchand (IFU - U. Paris / France)

Chantal Benoit-Barné (U. Colorado / CITIDEP-Canada)

Fernando Sacramento (Aximage / CITIDEP-Portugal)

Jacqueline Bilodeau (Environmental Assessment & Compliance Division - CIDA, Quebec)

João Joanaz de Melo (FCT-UNL / CITIDEP-Portugal)

Jorge Edison Ribeiro (U.Estadual de Londrina / CITIDEP-Brasil)

Isabel Medina (Univ. Catolica, E.S. Pedro Nunes, Portugal)

Lucie Laurian (Chapel Hill / CITIDEP-USA-France)

Luis Rionda (U. Guajuanato / CITIDEP-Mexico)

Mark Hasegawa-Johnson (U. Illinois / CITIDEP-USA)

Melvin King (MIT / CITIDEP-USA)

Pedro Ferraz de Abreu (MIT / CITIDEP-USA)

Rui Ponte (AER / CITIDEP-USA)

Valérie Aillaud (Puyo / CITIDEP-France)

Timothy Sieber (U.Mass.Boston / CITIDEP-USA)

Timothy Wutrich (Ohio U. / CITIDEP-USA)

If you want to join (or cooperate with) this Task Force, please mail pfa@mit.edu. All contributions are welcome.

ICPPIT Task Force Meeting


On-going urgent tasks:

Task Force Report:


First Meeting Minutes:


Post-1999 ICPPIT Conference Meeting Minutes (Relator: Lucie Laurian).


On Saturday, October the 23rd 1999, some participants of the ICPPIT 99 conference, including ICPPIT99 Conference Committee members, constituted into a "contact group" ("ICPPIT Task Force") and gathered at CITIDEP Headquarters (Lisbon) to discuss various issues, regarding ICPPIT and CITIDEP. Here are the minutes of this meeting.

Were present: Pedro Ferraz de Abreu, Luis M. Rionda, Melvin King, Chantal Benoit-Barne, Isabel Torres de Noronha, Joao Joanaz de Melo, Jorge Edison Ribeiro, Tim Sieber, and Lucie Laurian. Valerie Aillaud was kept informed over the phone.

Countries represented: Brasil, Canada, France, Mexico, Portugal, USA.



1) VISIONS FOR THE ICPPIT CONFERENCES AND CITIDEP


- Purpose: The links between It and Public Participation are not well researched. ICPPIT conferences and CITIDEP fill-in this research gap.
- The functions: ICPPIT conferences and CITIDEP (1) create a NETWORK OF CONTACTS for research and (2) serve as a VIRTUAL RESEARCH CENTER, and as a clearinghouse for research proposals and projects.
- The strengths of this network are its interdisciplinarity and the potential for providing a space for a different way of working (mainly through available ad-hoc international and interdisciplinary partnerships).
- The structure: This network is based on a physical structure of website(s), listervs, (potentially) chatrooms on specific topics, and other collaborative tools. But some facilities in support of local "in-person" team work are also important.



2) WRAP UP OF THE CONFERENCE


Good points:


- Presence of all the special senior guests and very good international CITIDEP presence.

- Good contents and quality of the presentations.

- Strong institutional recognition.

- Various scientific backgrounds were represented.

- Networking did happen: people met and established contacts.

- Great student cooperation.

- Good size, no parallel sessions.

- New CITIDEP members.


Problems:

- Why didn't some come? (relatively weak CITIDEP-Portugal participation). In the future, we need to work with committed people.

- Funding deficit. There are no funds to print the proceedings, and to reimburse many expenses (made out of Pedro's pocket). We need to do some fund-raising.

- Lack of publicity for the Conference (in particular lack of media outreach and lack of publicity to students). We need to do some post-conference publicity and outreach in the media and in our institutions.



3) THE STRUCTURE OF CITIDEP


We needed to understand the structure of CITIDEP - and we struggled on that one ! (Check out the web site for more details: http://www.citidep.pt/org/index.html)

CITIDEP main structure consists of (1) an "Executive Committee", (2) an international "Coordinating Committee", (3) Project Teams, and (4) National Chapters.

- The Executive Committee is elected by the General Assembly of all Citidep members. For legal reasons (CITIDEP , at the moment, is only registered in Portugal), it needs to include at least 3 Portuguese CITIDEP members (or people with legal residence and fiscal number in Portugal).

- The (international) Coordinating Committee includes (1) members of the Executive Committee, (2) CITIDEP members who are responsible for some task or project at any given time, and (3) representatives from each country where CITIDEP is represented. For countries which have formal national chapters, the chair of the chapter is on the coordinating committee; single contacts in countries with no chapters, called "correspondents", are considered part of the Coordinating Committee, as long as they are involved in some CITIDEP activity.

- This "Contact group" ( ICPPIT Task Force) is composed of people who may or may not be CITIDEP members. It is composed of anybody interested in the IT- PP link, but interested in helping with the tasks needed to pursue its mission. It is an open and informal group, but a working group (those just interested in being kept informed, or in group discussion, will simply be integrated in CITIDEP mailing lists for the PPIT research community).

The current members of the contact group (ICPPIT Task Force ) include, but are not restricted to, all those present at the current meeting. They will pursue the agenda summarized here and share the tasks listed below in 5).



4) THE NEXT CONFERENCE

- The current model (CITIDEP plus prestiged University) worked well and should be used again.
- Several places have been proposed for the next conference: MIT (USA), Leeds (UK) and Brasil (at Jorge Edison Ribeiro's institution).
- Should it be in 1 or 2 years? This needs to be discussed by those who will organize. It emerged out of the conversation that MIT could be a good place to hold the conference next year, and that the other institutions could hold the conf. in 2 years.
- Local support and funding need to be secured. We need to do more fund raising.
- We need a better organization, with more sharing of the work.
- We should focus on publicity, media outreach, and outreach to students (before AND after the conference).
- We need to increase the participation of IT people, political scientists and economists.


5) WHAT TO DO NOW: TASKS

A. List of tasks for Contact Group members

List:
- Put together the list of all the participants (Pedro F.A., João J.M., Isabel N.)

Emailing:
- Mail to all participants the report of the conf. (Pedro F.A., João J.M.)
- Mail to all participants these minutes with the list of tasks, once minutes reviewed (Lucie L.)
- Invite participants to become Citidep members in a separate message (Luis R.)
- Inform all participants of the creation of the contact group/Task Force. Open it up to all. (Pedro F.A.)

Structure:
- Assist Citidep Executive Committee to create a functional Coordinating Committee (Pedro F.A.)
- The general Assembly of Citidep should renew the current Executive Committee (it should include active members). (Pedro F.A.)

Finance:
- Fund raising to cover 1999 Conf. costs, and proceedings (Pedro F.A., Isabel N., João J.M.)

Post-conf. publicity:
- Collect all media reports on ICPPIT99 (RTPi, Portuguese TV news, Newspapers, etc.)
- Collect videotapes and photos done on ICPPIT99 (Pedro F.A., Mark H-J., Yu H-J., Luis R.)
- Post-conference media-outreach and publicity : press releases to the the city, to universities, newspapers, at MIT etc.(Luis R. in Mexico and Latin America; Joao J.M. for Portugal; Mel K. and Tim S. for the US). You can use Joao's report in the closing session, focus on IT use and the international dimension of the conference.

Proceedings:
- Ask all folks for contributions to help fund raising to publish the proceedings (Lucie L.)
- Pull together feedback on 1999 conf. to be included in proceedings (Who? Isabel N.?)
- Edition of the proceedings (Isabel N.)
- Diffusion of the proceedings to journals, libraries...(Lucie L. and Tim S.)

Next conference:
- Promote discussion about the next conf : Where? When? Gather local support, ask for proposals. (Luis R., Tim S.)
- Chose among the proposals. Those who organize the next conference will take the lead. The CITIDEP Executive Committee will chose among the proposals and will base its decision on the advise of the Coordinating Committee and of the ICPPIT Task Force -- those that will make it work, after all-- and will inform and invite input from all CITIDEP membership and all ICPPIT99 participants.

Physical structure:
- Maintain the web site (Chantal B-B.)
- Listservs and access to server (Pedro F.A.)


B. List of tasks for potentially ALL participants

- Sustain the contacts and network
- Pursue contacts at a personal level
- Encourage publicity in instutions, target students...
- Participate in clearinghouse, submit proposals through CITIDEP

ICPPIT Task Force Informal


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